Time was, searching for a PR firm meant jotting down a few requirements and shooting it to a few former colleagues or friends of friends at two or three familiar agencies.
Sorry. Like everything else in life, finding the firm that will best serve your needs is no longer that easy. And it shouldn’t be. In today’s bottom line-focused ROI environment can you really invest six digits into an agency that may or may not be able to move the needle for your organization? You need to be assured you’re getting smart thinking and measureable results — and agencies should be accountable for their commitments to their clients.
The agency landscape is wide, and wide open. Sometimes it feels like there are too many qualified agencies out there. But that shouldn’t guide you toward short cuts, or rushing the process. As we’ve pointed out many times to clients and prospects, if the money you have allocated to a PR agency budget were instead going toward the hiring of two or three full-time, professional staff, how much time and effort would you and your HR department spend investigating their backgrounds, capabilities, and knowledge?
The recently released USC Annenberg biennial GAP Study assessing PR industry trends and practices expects more money to be spent in 2014 and beyond for communications. The study of 347 senior communicators says that PR-related recommendations are being taken more into consideration by senior management, who expect the function to be a contributor to organizations’ financial success. Your organization should be selecting firms with proven experience in supporting your internal managerial needs as well as your overall communications goals.
Today’s agency field includes seasoned veteran agencies, mid-sized niche players, and a crop of very competent rookies that have left some venerable firms to blaze their own paths. Whether they are local, large, full service, or specialty, there are probably dozens of agencies out there most suitable for you. But the right agency can only be discerned through the lens of a detailed and thorough search that is tailored to your organization’s needs.
When interviewing prospective agencies it is critical to include process and procedure as key topics. Too often, we find confusion when the client-agency relationship begins if staffing, structure, reporting, billing, and event contracts are not discussed in the early phases. And, we’ve even advised clients that repairing agency relationships that have gone sour may be a better use of time and resources than parting ways with that agency and starting over with a new search.
Even agreeing on your mutual definition of success is no small feat, and so often is overlooked or not addressed during the selection process. With projects the issue might be easier (one would hope) but with longer-term, multi-year contracts it is very important to establish measureable benchmarks even before searching for your agency, and then making it clear that is what the selected agency will be judged on. Believe it or not, it will more appreciated than you’d expect. Because any good PR firm will tell you that a good client knows what it wants and has, or develops with the agency, the metrics of success.
– Robert Udowitz
Robert Udowitz is a principal of RFP Associates, a PR agency search firm serving trade associations and corporations. This was originally published on the RFP Associates “Cart Before the Horse” blog, which can be found at rfpassociates.net.